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RESERVATIONS All reservations with Nature’s Photo Adventures (NPA) require a deposit and the completion of an online registration form to secure your place on a workshop. Deposits for tours are non-refundable unless NPA cancels the workshop due to lack of participants. Once a registration form has been accepted your place on the workshop will be confirmed in writing and you will be issued a confirmation invoice. At this point, a contract between the applicant and Nature’s Photo Adventures comes into existence. PAYMENT Fees are based upon double occupancy and are always quoted in US and CAD Dollars. Single rooms may be provided upon request when available. Single rooms will require a single-supplement fee. For participants traveling alone but wishing to share a room, we will try to arrange for a roommate. If a roommate is not available, the single supplement will be charged. Please note that we calculate the cost of the single supplement by taking the actual cost of a single room and subtracting one-half the cost of a double room (plus any applicable taxes). Generally speaking International workshop & tour fees include: all lodging and meals as listed in the itinerary, refreshments/snacks while in the field, all transportation during the tour, entrance fees for parks and other areas, baggage handling, and the guide services of the tour guide(s). Unless indicated otherwise, our workshop fees do not include: transportation to and from tour departure points, passport and visa fees, airport taxes, alcoholic beverages, phone calls, laundry, or other items of a personal nature. For clarification please inquire or check the detailed itinerary.
CONFIRMATION We will confirm receipt of your payment by email and/or telephone within 48 hours. If for some unforeseen reason, you do not receive confirmation please email us immediately at:
CANCELLATIONS, DELAYS & REFUNDS At our discretion we may apply a deposit credit to be used within 1 year of workshop date. Please note that price increase adjustments may apply. Do to the administrative tasks involved, advertising, book keeping, etc. there will be a $100 administrative fee invoked for switching and/or canceling workshop(s). This policy only applies to payments made to Nature’s Photo Adventures. Airline tickets or other travel arrangements that you have made that are not included in the tour fee and purchased separately often carry penalties for cancellation or change, or may be non-refundable. Additionally, if you take out trip insurance the cost of the insurance is not refundable so it is best to purchase the policy just prior to making full payment for the tour or at the time you purchase airline tickets, depending upon the airlines restrictions. There shall be NO REFUND for weather delay or cancellation because of weather before arrival or during the scheduled workshop. Nature’s Photo Adventures is not responsible for any additional costs that may be incurred by weather delays or cancellations due to weather, flight delays, or otherwise. To protect yourself against unforeseen scenarios that may arise for you - Insurance is essential. Here is a link to a great site called Insure my Trip. You can get multiple quotes in seconds from this site - http://www.insuremytrip.com If you have any questions, or do not understand this policy as it is written here, please ask us to explain in detail further. Otherwise, we are assuming that you understand fully the protocol written in this policy. IF WE CANCEL We reserve the right to cancel any tour for which there are insufficient reservations not less than 60 days before the departure date. In the event of any cancellation by Nature’s Photo Adventures, all deposits and other payments made to Nature’s Photo Adventures will be refunded in full. TOUR ALTERATIONS Changes in the itinerary may occur even though tours are carefully planned. Changes will be made to the stated itinerary if in our professional opinion it will benefit the workshop and its participants by providing better photographic opportunities. Any major changes to the itinerary will be advised in the final tour details sent on receipt of the final balance. We also reserve the right to substitute another guide for the original one (e.g. Glenn for David and vice versa). Where this is necessary, notification will be given to workshop participants. A change in the order that locations are visited is not deemed to be a major change. Should a major change of itinerary or schedule be forced upon us while the tour is in progress (for example due to strikes, weather delay or breakdown) any additional costs are the responsibility of the participants. Once again we insist that travel insurance is essential. PASSPORT, VISA AND HEALTH REQUIREMENTS All participants are responsible for, and must be in possession of, a full passport, valid for at least six months beyond the end of the tour. Participants must also obtain any necessary visas and vaccination certificates required for the tour. Participants will be advised of visa requirements in sufficient time. It is the participants' absolute responsibility to seek medical advice regarding vaccinations and medication to ensure that they are prepared by the date of departure. Any medical information supplied by Nature’s Photo Adventures must be considered as a guide only. ACCOMMODATION Accommodation will be in medium-standard hotels/motels. Single rooms are normally available at extra cost. If you are traveling singly, but want to share a room, every effort will be made to find someone of the same sex for you to share with; if this is not possible, however, Nature’s Photo Adventures will have to charge you a single supplement. Please note that medium-standard hotels in less developed countries may not have the same level of facilities as we enjoy in the developed world and the food may not be what you are accustomed to. On very rare occasions the accommodation that has been reserved for the tour may not be available and under such circumstances the leader will obtain alternative accommodation of a similar standard. TRAVEL INSURANCE
DOMESTIC - For destinations within Canada and the USA we strongly suggest Trip or Travel Insurance to all our participants to cover any unseen situations occurring before or during the trip that would cause losses not covered by our policy, of which Nature’s Photo Adventures is not responsible. Here is a link to a great site called Insure my Trip - http://www.insuremytrip.com/ RESTRICTIONS ON PARTICIPATION Nature’s Photo Adventure workshops do not normally entail strenuous activity. If the activity level is intended to be high this will be discussed in the tour itinerary. Nevertheless, participants must be able to complete moderate walks/hikes with their required photo gear sometimes on uneven or slippery surfaces, to meet the schedule of all of our photo workshops. If you have any health problems or physical limitations, you are required to advise Nature’s Photo Adventures prior to booking. Depending upon the itinerary of the tour we can usually arrange for a half or a full day's rest for those who wish to opt out of a photo shoot at any time. We will do our best to make our workshops work for you. ERRORS AND OMISSIONS At Nature’s Photo Adventures we take the greatest care to ensure that the information presented on our website and the materials we distribute is accurate. However, mistakes can occur. Unless the error or omission has a major effect on the tour to the extent that the photographic opportunities are drastically altered no claim for compensation can be entertained. OUR RESPONSIBILITY Nature’s Photo Adventures will take all reasonable steps to ensure that all services provided are of an acceptable standard. We cannot, however, accept liability for physical injury, loss, damage or expense resulting from any event whatsoever beyond our control. Insurance is therefore absolutely essential. By agreeing to participate in a Nature’s Photo Adventures workshop, each tour participant and each parent or legal guardian of a tour participant who is under 18 agrees to release, indemnify, and hold harmless Nature’s Photo Adventures, its agents, servants, employees, shareholders, officers, directors, attorneys, and contractors as more fully set forth in the liability waiver that will be provided. Nature’s Photo Adventures acts only as an assistant/consultant for the passenger in regard to travel, whether by railroad, motorcar, motor-coach, boat, airplane, or other means, and assumes no liability for injury, damage, loss, accident, delay, or irregularity caused by defect in such vehicles or for any reason whatsoever, including the acts, defaults, or bankruptcies of any company or person engaged in conveying the passenger or in carrying out the arrangements of the tour. Nature’s Photo Adventures accepts no responsibility for losses or additional expenses due to delay or changes in air or other services, sickness, weather, strike, war, quarantine, or other causes. The tour participant shall bear all such losses and expenses. Baggage is at the owner's risk entirely. Participants should be in good health before undertaking a tour. If you have questions about the physical requirements of a tour, please contact us for further information. Participants should prepare for the tour by reading the detailed itinerary. Each participant is responsible for bringing appropriate clothing and equipment as recommended by Nature’s Photo Adventures. The receipt of your tour deposit shall be deemed to be consent to the above conditions. Each photo workshop participant and each parent or legal guardian of a tour participant who is under 18 shall sign and deliver the terms and conditions document at the time of registration. If you have any questions, or do not understand this policy as it is written here, please contact us to explain it further. Otherwise, we are assuming that you understand fully our policies as they are written in this document. You may contact us at:
Or by phone at: 1 - (905) 721-8726 (David) 1 - (250) 412-2904 (Glenn) |
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